Office of Registrar

Overview

The Robe College of Teachers Education office of Registrar, encompassing of four units committed mainly to serve Streams and students by providing services of scheduling, registration, record keeping and reporting. The office supervises student registration, maintains student academic records and record grades, issue academic transcripts and diplomas, authenticate enrollment and graduation, assigns classrooms and administers the issuing, renewing and replacing of the students’ identification cards.

Moreover, the office develops and implements efficient and effective student information system including student record management that enables the  College  to collect, process, deploy and disseminate information and data on department programs, student population, and student activities. The registrar prepares the Academic Calendar of the College each year in consultation with the Oromia Educational Bureau and submits the same to the academic commission(AC) for approval; ensures the timely distribution of such Calendar to the pertinent units of the College and sees to it that academic units strictly adhere to the Calendar;

The office permits students to view their academic records; allows only academic staff who have signed the  College  confidentiality agreement to have access to student records, disclose student records to law enforcement authorities and disclose student records to other persons only with the expressed consent of the student concerned; Supports, coordinates and oversees the registrar units of the  College  in particular by providing them with leadership, support and oversees academic units for the implementation of related technology application in support of enhanced services offered through registration and students record management; and the registrar implements the  College `s policies for enrollment and student records management.

 In general, RCTE registrar office has the following roles;

• Recruitment and registration of students according to the prepared plan of  Oromia Regional Education Bureau;
• Keeping academic records of students appropriately and systematically;
• Receiving admission applications to the college and submitting these to the concerned colleges;
• Provision of student transcripts and credentials;
• Issuing, renewing and replacing, identification cards; and
• Preparing list of students recommended for graduation and submits to the AC for approval.

The four units under the Registrar office are:-  

• Language Stream  Registrar unit
• Social Sciences stream Registrar unit
• Mathematics and Natural Sciences stream Registrar unit
• Aesthetics streams Registrar unit